General & Mobile Notary

Every notarization is handled by a professional who is Commissioned by the Governor of Florida. For your protection and peace of mind, our team is:

  • Credentialed & Certified
  • Fully Bonded
  • Insured (Errors & Omissions)
  • Background Screened

We are experienced in handling a vast range of legal, financial, and personal documents. Below are the types of documents we frequently notarize for Florida residents and businesses. We are fully authorized and equipped to notarize every one of these:

  • Wills & Testaments
  • Living Wills
  • Durable Power of Attorney
  • Healthcare Surrogates
  • Trust Documents
  • Quitclaim Deeds
  • Warranty Deeds
  • Mortgage Closing Packages
  • Refinance Documents
  • HELOC (Home Equity Line of Credit)
  • Vehicle Title Transfers
  • Parental Consent for Minor Travel
  • Promissory Notes
  • Affidavits (General & Sworn Statements)
  • Marital Settlement Agreements
  • Financial Affidavits
  • Pre-Nuptial Agreements
  • Bill of Sale
  • Copy Certifications (by Document Custodian)
  • Business Operating Agreements
  • Commercial Lease Agreements
  • Construction Lien Waivers
  • Contractor Affidavits
  • School Residency/Enrollment Forms
  • Retirement/Pension Benefit Waivers
  • Adoption Paperwork
  • Guardianship Agreements
  • Identity Verifications (I-9 Forms)
  • Corporate Resolutions
  • Medical Records Affidavits

Many retail locations cannot handle complex documents like Wills or Deeds, and they often require you to bring your own witnesses. At Hillsborough Notary, we offer premium services you won't find elsewhere:

  • Mobile Convenience: We travel to your location in Hillsborough, Pinellas, Pasco, or Polk Counties.
  • Provision of Witnesses: Many legal documents in Florida require one or two witnesses. We can provide professional witnesses for your signing so you don't have to scramble to find neighbors or strangers.
  • Mobile Printing & Scanning: If you don't have a printer, don't worry. We offer full printing services for your documents and can scan the executed copies back to you or your attorney immediately after the signing.
  • Expert Referrals: If your needs fall outside of notarial law, we have a robust network of trusted professionals we can refer you to.
  • Flexible Scheduling: We offer after-hours and weekend appointments to fit your busy schedule.

To ensure a valid notarization, please have the following ready:

  1. The Document: The complete document, with all pages present. (Please do not sign until we arrive!)
  2. Valid Identification: A current government-issued photo ID (Florida Driver's License, U.S. Passport, or Military ID).
  3. All Signers Present: Anyone whose signature needs to be notarized must be physically present and of sound mind.

Simply visit our contact page or call us directly. We provide transparent pricing and fast response times for all four counties we serve.

Hillsborough Notary: Professionalism. Precision. Personal Service.

Mobile Notary Success Checklist

To make our appointment as efficient as possible, please have the following items and information ready before our scheduled meeting:

1

Government-Issued Photo ID

Florida law requires that every signer be identified through satisfactory evidence. Please ensure all signers have one of the following (must be current or issued within the past 5 years):

  • Florida Driver's License or ID card issued by the DHSMV.
  • U.S. Passport issued by the US Department of State.
  • Foreign Passport (must be stamped by the U.S. Citizenship and Immigration Services).
  • U.S. Military ID.

Note: The name on your ID must match the name on the document being signed.

2

The Complete Document

  • Do Not Sign Yet: Please do not sign or date the documents until I am present.
  • All Pages Present: Ensure you have the entire document, not just the signature page. I cannot notarize a signature on an incomplete document.
  • Filled In: All blanks (except for signatures and dates) should be filled in before I arrive.
3

Required Witnesses

  • Check Your Document: Review your document to see if "Witnesses" are required in addition to a Notary (common for Deeds, Wills, and Powers of Attorney).
  • Who Can Witness: Witnesses must be at least 18 years old, disinterested in the transaction (not a beneficiary), and have their own valid photo ID.
  • Need Help? If you cannot provide witnesses, please let me know in advance so I can attempt to bring a professional witness for an additional fee.
4

The Signing Environment

  • Space to Work: Please have a cleared table or desk with a hard surface and adequate lighting available.
  • Minimize Distractions: If possible, please secure pets and ensure a quiet environment so we can review the notary certificates clearly.
5

Knowledge of the Document

  • Understand the Content: As a Notary, I am a broad-based witness to the signing; I am legally prohibited from explaining the legal effects of your document or giving legal advice.
  • Questions? If you are unsure about what you are signing, please consult with your attorney or the document drafter before our appointment.
6

Payment Ready

Please have the agreed-upon payment ready at the time of service. We accept:

Cash Check Credit Card Venmo Zelle

I look forward to assisting you with your notarization!

Florida Apostille Services

An Apostille is a certificate issued by the Florida Secretary of State that authenticates the seal and signature of a public official (like a Notary Public) on a document so that it can be recognized in foreign countries that are members of the Hague Convention.

We offer the fastest processing times in the state. We are proud to be Florida's only provider of Same-Day and Next-Day Apostille services. For those with less urgent needs, we also offer reliable 3-Day and 8-Day service tiers.

No. We provide a convenient "We Come to You" service. We can meet you at your home, office, or a local coffee shop to pick up your original documents. To ensure the highest level of security and speed, we hand-carry every document directly to the Secretary of State's office.

Document security is our top priority. We are the only PMP (Project Management Professional) Certified Apostille Agent in Florida. This means your order is managed using elite project management protocols, ensuring strict chain-of-custody, risk mitigation, and a highly organized workflow that non-certified agents cannot match.

We make the process seamless with these four steps:

  1. Consultation & Pickup: We meet you to collect your documents.
  2. Complimentary Notarization: We provide professional notarization of your documents at no extra charge to ensure they meet the Secretary of State's requirements.
  3. Hand-Delivery: We hand-carry your paperwork to the state capital for processing.
  4. Completion: Once issued, we immediately provide you with a high-resolution scan of your completed Apostille for your records.

After the Apostille is issued and scanned to you, the original physical document is shipped back via FedEx. We provide FedEx Tracking numbers for every order so you can monitor your documents until they are safely back in your hands.

Yes. While we are based locally, we provide Apostille services throughout the entire state of Florida. Whether you are in Tampa, Miami, Orlando, or Jacksonville, we can facilitate your international document needs.

Common documents include:

  • Birth, Marriage, and Death Certificates
  • Power of Attorney
  • Diplomas and Transcripts
  • Corporate Documents (Articles of Incorporation, Bylaws)
  • FBI Background Checks

For immediate assistance or to schedule a pickup, visit HillsboroughNotary.com.

Florida Corporate Apostille Services

A Corporate Apostille is a certificate issued by the Florida Secretary of State that authenticates your business documents for use in foreign countries. This is often a mandatory step for opening international bank accounts, registering a trademark abroad, or entering into global contracts.

Many corporate documents must first be certified by the Secretary of State before they can receive an Apostille. We offer specialized pricing for these packages, which commonly include:

  • Articles of Incorporation: For Florida Corporations.
  • Articles of Organization: For Florida LLCs.
  • Articles of Amendment: Covering legal changes to a company's name, officers, or structure.
  • Articles of Dissolution: Proof that a business entity has been legally closed.
  • Articles of Merger: Documentation for the consolidation of business entities.

We understand that corporate deadlines are non-negotiable. We can obtain both the State Certification and the Apostille TODAY if your situation requires immediate turnaround. For less urgent business needs, we also offer reliable 3-Day and 8-Day service tiers.

For business documents that only require notarization (such as a Power of Attorney or a Corporate Resolution), we provide complimentary notarization as part of our service. These documents are eligible for the same Same-Day, 3-Day, and 8-Day expedited processing options.

We apply professional project management standards to every order. As the only PMP (Project Management Professional) Certified Apostille Agent in Florida, we utilize a strict chain-of-custody process. We hand-carry every document directly to the Secretary of State's office — ensuring your sensitive filings never leave our sight.

Our comprehensive "white-glove" service for businesses includes:

  • "We Come to You" Pickup: We meet you at your office or preferred location anywhere in Florida.
  • Immediate Digital Scans: You receive high-resolution scans of your completed Apostilles the moment they are issued.
  • FedEx Tracking: Original documents are returned via Priority-One Overnight FedEx with a provided tracking number for total transparency.

Ready to expedite your international business filings? Visit HillsboroughNotary.com to schedule a pickup or get a custom quote for your corporate document package.

Estate Planning Notarization

We provide a comprehensive, "white-glove" mobile suite specifically designed for estate planning. We don't just stamp a paper; we manage the entire signing environment. Our services include:

  • Professional Notarization: Expert execution of all estate documents.
  • Provision of Witnesses: Florida law requires specific witnessing for many estate documents. We provide reliable, disinterested witnesses so you don't have to ask neighbors or strangers.
  • Spanish-Speaking Notaries: We offer fully bilingual services to ensure all parties understand the process.
  • Mobile Printing & Scanning: We can print your entire package before arrival and provide high-resolution scans of the executed documents for your digital records or to send to your attorney.
  • Premium Presentation: We offer leather binders with custom tabs to keep your documents organized, protected, and easy to navigate for your heirs.

We bring our mobile office to your home, office, or healthcare facility across a broad Florida service area, including:

  • Tampa Bay & Central Florida: Hillsborough, Pinellas, Pasco, Polk.
  • Suncoast: Sarasota, Manatee.
  • South Florida & Gold Coast: Collier, Palm Beach, Broward, Miami-Dade.
  • Treasure Coast: Martin, St. Lucie.

Absolutely. Many DIY platforms provide the documents but leave the complex execution (notarization and witnessing) up to you. Whether you used LegalZoom, Trust & Will, Rocket Lawyer, NOLO, FreeWill, or Will and Trust Express, we are experts at navigating their specific signature requirements. We ensure that your DIY investment is finalized with the same precision as a plan drafted in a high-end law firm.

An improperly notarized Will or Power of Attorney can be challenged in court or rejected by financial institutions. Florida has strict "self-proving" affidavit requirements. We ensure every "i" is dotted and every "t" is crossed, making your documents official and binding from the moment we leave your side.

Yes. We are highly experienced in sensitive signings at hospitals, nursing homes, and assisted living facilities. We maintain the highest level of professionalism and patience, ensuring the signer is alert, aware, and acting of their own free will.

  1. Have your IDs ready: All signers and witnesses must have a valid government-issued photo ID.
  2. Review your documents: Ensure all names are spelled correctly.
  3. Coordinate with us: If you need us to provide witnesses or our premium leather binders, please let us know when booking.

Don't leave your legacy to chance. Click here to schedule your Estate Planning Notarization or call us today. We make it official.

Hillsborough Notary: Your Partner in Protecting What Matters Most.

The Digital Legacy Vault

Think of it as a highly secure, digital version of a "NokBox" or a fireproof home safe. It is a central, encrypted place to store every piece of information your family would need if something happened to you. Unlike a physical box in your closet, this vault is accessible to your authorized loved ones 24 hours a day, anywhere in the world.

The vault is designed to hold much more than just a Will. You can store and organize details regarding:

  • Financial Accounts: Banking info, investments, and insurance policies.
  • Medical Information: Medical history, list of medications, and healthcare directives.
  • Digital Assets: Logins and instructions for social media (Facebook, Reddit, etc.), email accounts, and photo storage.
  • Pet Care: Feeding schedules, vet records, and guardianship instructions.
  • Household Details: Codes for the security system, location of spare keys, and utility information.

In an emergency, time is of the essence. If you are traveling or if your family lives in another city, they shouldn't have to fly to Florida just to search your house for a paper folder. The Digital Legacy Vault ensures that as long as they have an internet connection, they have the answers they need instantly. It removes the "scavenger hunt" that often adds stress to an already difficult time.

If you have already completed your Estate Planning documents, the Digital Legacy Vault is the essential final step. While a Will says who gets your assets, the vault tells your family where those assets are and how to manage your daily life. It bridges the gap between your legal documents and the practical, day-to-day details of your legacy.

When a loved one passes away or becomes ill, the family is often overwhelmed with grief and administrative confusion. By organizing your life in the vault, you are removing the burden of guesswork. It is the final and most appreciated gift you can give — the gift of clarity and peace of mind. It is a powerful way to demonstrate to your loved ones just how much you cared about their well-being.

The platform uses bank-level encryption and multi-factor authentication. You have total control over who can see your information and when they are allowed to access it. You can grant "full access" to a spouse or "limited access" to a personal representative or adult child.

Setting up your vault is simple and guided. As part of our commitment to full-service estate planning support, Hillsborough Notary and Apostille can help you integrate this digital solution into your current plan.

Contact us today to learn more about activating your Digital Legacy Vault and securing your legacy for the next generation.

Partner Services — Law Firms & Estate Planning Professionals

We handle the logistical "heavy lifting" of the estate planning process. If your firm focuses on drafting and counsel, we provide the physical production and formal execution of the documents. Our services include:

  • Professional Printing: Documents can be printed on high-quality plain paper or pre-punched 3-hole paper ready for binder insertion.
  • Custom Organization: We provide custom tabs and indexing to ensure your clients' documents are easy to navigate.
  • Premium Presentation: We offer high-end Leather Binders that can be customized with your firm's branding for a truly professional client experience.
  • Digital Preservation: High-resolution scanning services are available to provide your firm and your clients with instant digital backups of signed originals.

Yes. We take the stress out of scheduling by providing professional witness coordination. We ensure that disinterested, qualified witnesses are present for every signing, meeting all Florida statutory requirements.

Absolutely. We provide bilingual notaries to assist your Spanish-speaking clients, ensuring they feel comfortable and fully understand the execution process.

We provide comprehensive mobile and office-based services across a wide range of Florida counties, including:

  • Central & West Coast: Hillsborough, Pinellas, Pasco, Polk, Sarasota, Manatee, and Collier.
  • Southeast Coast: Miami-Dade, Broward, Palm Beach, Martin, and St. Lucie.

Yes. Through our partnership with My Life and Wishes, we offer steep discounts to law firms and financial advisors who wish to include the Digital Legacy Vault as part of their service packages. This is an excellent way to add value to your client relationships and ensure their heirs have 24/7 access to critical information.

We understand the precision required in high-finance and estate law. Our team is trained to handle complex documents with the same level of care your clients expect from your firm. We allow you to focus on your legal or financial expertise while we ensure the final product is printed, bound, and executed perfectly.

Ready to streamline your signing process? Call Hillsborough Notary today to discuss a partnership that fits your firm's unique needs.

Still Have Questions?

Reach out today for transparent pricing and fast scheduling across Hillsborough, Pinellas, Pasco, and Polk Counties.

Request a Free Consultation (813) 566-8279

I am not an attorney licensed to practice law in the State of Florida, and I may not give legal advice or accept fees for legal advice. This information is for guidance only and is not legal advice. It is recommended to consult with a legal professional for any legal questions or concerns.